Tools We Love: Send Secure Data

a vector illustration showcasing a set of email icons, featuring a collection of symbols representing email

It’s estimated that 347.3 billion emails are sent every day. Add direct messaging and website contact forms and the number of people communicating over the internet increases even more. We all like to think that the messages we send are not private, but that is not always the case.

Problem: Sending Data Over the Internet is Not Secure

Many people don’t know that sending sensitive data over email is not a secure practice. Email is an inherently insecure method of communication, and it is easy for hackers to intercept and read emails that are not encrypted.

If you need to send sensitive data over email or direct messaging, it is recommended to use encryption to protect the data from unauthorized access.

There are several ways to encrypt email messages, including using S/MIME encryption, Microsoft 365 Message Encryption, or email encryption software. This may sound complicated, but a password-protected or time-sensitive program allows you to easily encrypt data.

Solution: Encrypted Messaging Tool

If you need to send private data like login information or your Social Security Number to a trusted recipient, a tool such as PrivateBin provides a secure way to send your data. 

Screenshot of PrivateBin’s user interface

Set an expiration date between 1 day and 1 month to prompt the message to self-destruct, allow a one-time view, or set a password necessary to read the message.

How to Use PrivateBin

  1. Navigate to the tool’s website and add text to the Editor window. 
  2. Choose an expiration time.
  3. Optional: Choose the burn after reading, add a password, or attach a file.
  4. Click the Send button, then copy the URL and email or send it to the recipient through messaging.

Do you have questions about keeping your messages and website secure? Contact Top Of The List to help you stay safe.

Mandie Allietta, Technical SEO Specialist

Mandie Allietta

Technical SEO Specialist II

Mandie joined Top Of The List in 2018 and has a degree in Web Development. She lives in Grand Rapids, MI with her dog Winnie.

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